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ANAF Board of Directors (BOD) Framework

Opening Statement

The Board of Directors exists to help the league run smoothly, fairly, and long-term.

It spreads responsibilities across multiple people, documents decisions, and ensures the league does not rely on one or two individuals.

The board represents the league and acts in the best interest of all players.

Roles may be adjusted based on board size and availability.

Lead – Joe F

  • Keeps meetings on track

  • Ensures discussions stay focused

  • Confirms decisions follow proper process


Final Say – Dylan S

  • Breaks deadlocks only

  • No unilateral authority


Secretary – Meredith C

  • Takes meeting notes

  • Posts summaries for players


Stats Coordinator – Joe F

  • Collects match results

  • Updates stats sheets and website


Game Sheet Coordinator – Heather F

  • Prints and prepares score sheets for league nights


Table Fee Coordinator – Heather F | Meredith C

  • Collects envelopes

  • Confirms correct amounts

  • Submits fees to the bar


Membership Coordinator – Heather F | Joe F

  • Manages sign-ups

  • Tracks teams and player placement


Treasurer – Dan I

  • Holds membership fees

  • Reports balances mid-season

  • Manages reimbursements (ink, paper, etc.)


Playoffs Coordinator – Heather F | Darold Z

  • Designs playoff structure

  • Presents plan at mid-season meeting


Submissions Coordinator – Joe F

  • Manages black box submissions

  • Monitors online forms

  • Ensures submissions are logged and acknowledged

League Support Roles (Non-BOD)

These roles support league operations but do not hold Board of Directors status and do not participate in board votes or decisions.

Table Fee Coordinator Monday – Erica T

  • Collects envelopes

  • Confirms correct amounts

  • Submits fees to the bar

  • The BOD will consist of 3–7 members

  • A minimum of 1 member may continue running the league if not enough people step up

  • Any BOD with fewer than 3 members must actively seek additional BOD members until at least 3 is met

  • No major rules or league changes may be made until a minimum of 3 BOD members are in place

  • Any player may nominate themselves or another player

  • Board members are confirmed by a league majority vote or by a majority vote of the current BOD at the start of each season

  • All decisions must follow the voting processes outlined below

  • No single board member can change rules or processes on their own

  • The board must act in the best interest of the league as a whole

  • Respect, fairness, and transparency are expected at all times


Handling Issues On the Spot

  • Immediate issues may be handled on the spot if necessary

  • Any warnings or write-ups given must be:

    • Documented by the BOD member involved

    • Reviewed at the next BOD meeting


Player Removal

  • Any BOD member or group of BOD members who removes a player on the spot:

    • Must call an emergency BOD meeting as soon as possible

    • The emergency meeting must include all current BOD members

  • Having 3 BOD members present at the time of removal does NOT count as a meeting

  • This rule exists to prevent abuse of power


Accountability of the BOD

  • Any BOD member who fails to follow BOD rules may:

    • Be reported by players

    • Receive a write-up

  • After 3 write-ups for failing to follow BOD rules:

    • That BOD member (or members) may be removed by a league vote

  • If a board member is acting against the league’s best interest, the remaining board members may vote to remove them

  • Removal requires a unanimous vote of the remaining board members

  • The member under review does not participate in that vote

  • Regular BOD meetings occur:

    • At the beginning of the season

    • Mid-season

    • End of season

  • Emergency meetings may be called by any board member

  • If the current BOD wishes to make recurring meetings more or less frequent, this may be done by a BOD vote

  • Meeting summaries will be shared with players so they know what was discussed

Board Votes

Most board decisions are decided by simple majority

League-Specific Voting Clarification
  • Rules and changes may be league-specific
  • Monday and Tuesday leagues are treated as separate
  • A rule may pass for one league night and not the other

Example: a rule passes for Monday but fails for Tuesday, Monday continues with the new rule, Tuesday does not

If a vote is league-specific:

  • A player who plays in both Monday and Tuesday leagues may vote once for Monday and once for Tuesday


Whole-League Votes

Major changes that affect the league as a whole — such as:

  • Fees

  • Structural changes

  • Anything impacting both Monday and Tuesday equally

Will be voted on by the entire league, with Monday and Tuesday treated as one group

If a vote is a whole-league vote:

  • Players who play in both leagues receive one vote total, not one per night


League-Wide Votes

Major rule or process changes go to a league-wide vote first

70% or higher approval = automatic pass or fail

If a league-wide vote results in below 70% approval:

  • The BOD reviews the issue

  • The board votes

  • If no agreement is reached, the Final Say role breaks the tie

  • One board member is chosen at the start of each season

  • Used only to break deadlocks

  • Cannot override league votes

  • Cannot discipline players on their own

  • Players are expected to behave respectfully and in the spirit of the league

  • Serious issues may be addressed immediately by a board member if necessary

  • All incidents are reviewed by the BOD

Concerns are logged and tracked.

Written Warnings:
Written warnings may be issued for misconduct. If a written warning is issued, it will be handed over privately in person, with a minimum of two Board of Directors present.

Repeated issues may lead to:

    • Warnings (including written warnings)
    • Temporary suspension
    • Removal from the league


Additional Information:

  • No league fees are reimbursed if a player is removed.
  • Players may request a meeting with the BOD to discuss returning after removal.
  • Players must demonstrate how they intend to change their behavior if they are allowed to return to the league.
Concerns About Players

All concerns must be submitted in writing to be formally reviewed.

Submitted via:

  • Paper submission in the black box

  • Online submission form

Verbal concerns raised during league nights may be acknowledged but cannot be acted on unless submitted through the proper process. This allows BOD members to play and ensures all concerns are handled fairly and consistently.

Process:

  • One concern is logged

  • Multiple concerns trigger a BOD review

This applies to all players and all BOD members.

 
Concerns About the Board

All concerns about the Board must be submitted online only.

Submitted via:

  • Online form

  • Sent to a neutral, non-BOD contact

The non-BOD contact’s role is verification only. They do not investigate or resolve issues.

Players receive confirmation their concern was received from the non-BOD contact.

If confirmation is not received:

  • The player may address the league

  • This is considered a red flag that submissions may have been blocked or tampered with

If confirmation is received:

  • The player still has the right to address the league

  • This indicates the submission went through but may not be reviewed or documented by the BOD

Goal of this process:

The BOD must show that all concerns and suggestions are:

  • Being received

  • Being reviewed

  • Being documented

The non-BOD contact exists as a verification step, not a replacement for the Board.

If players feel their submissions are not being handled properly, this process allows issues to be raised without relying solely on the BOD.

 
League Accountability Trigger

If 25% of the league believes concerns are:

  • Not getting through, or

  • Not being reviewed or documented properly

Then:

  • A League Review Meeting is automatically triggered

  • The BOD must present its actions and reasoning to the league

If the BOD fails to provide proof that concerns and suggestions are being handled appropriately:

  • The league may vote to dismantle the current BOD

  • New BOD members must be elected immediately to continue the league

Players are encouraged to submit suggestions for:

  • New rules

  • Removing rules

  • Changing league processes


How Suggestions Are Handled

  • Suggestions may be submitted via:

    • Black box (paper)

    • Online form

  • All suggestions are reviewed by the BOD first

  • This limits unnecessary league-wide votes

If the BOD approves the suggestion:

  • It moves to a league-wide vote

  • The BOD determines whether the vote is league-night specific or applies to the entire league

If the BOD does not approve the suggestion:

  • The suggestion is posted publicly under BOD Suggestions

  • The board provides a short explanation


Player Override

  • Players may still support the suggestion publicly

  • If 25% of the entire league supports it:

    • The suggestion automatically moves to a league-wide vote

  • League-wide votes then follow the 70% approval rule

This ensures:

  • Suggestions cannot be hidden

  • The board cannot block ideas permanently

  • League votes remain meaningful

The Board of Directors exists to support the league, not control it.

This framework is designed to create stability, fairness, transparency, and shared responsibility — while keeping the league fun and welcoming for everyone.

Use this form only if you’ve already submitted a suggestion or concern to the Board of Directors and haven’t received confirmation. Make sure you’ve tried contacting the BOD first — only use this if you are confident there is an issue with the board and not just a miscommunication.

The non-BOD contact will verify that your submission went through so it can be properly addressed by the league.

Type of Issue