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ANAF Board of Directors (BOD) Framework

Opening Statement

The Board of Directors helps the league run smoothly, fairly, and for the long term. Responsibilities are spread across multiple people, decisions are documented, and the league doesn’t rely on any one or two individuals. The board represents the league and acts in the best interest of all players.

Roles may be adjusted based on board size and availability.

Lead – Joe F

  • Keeps meetings on track and discussions focused
  • Confirms decisions follow proper process

Final Say – Dylan S

  • Breaks deadlocks only
  • No unilateral authority

Secretary – Meredith C

  • Takes meeting notes
  • Posts summaries for players

Stats Coordinator – Joe F

  • Collects match results
  • Updates stats sheets and website

Game Sheet Coordinator – Heather F

  • Prints and prepares score sheets for league nights

Table Fee Coordinator – Heather F | Meredith C

  • Collects envelopes
  • Confirms correct amounts
  • Submits fees to the Treasurer

Membership Coordinator – Joe F

  • Manages sign-ups
  • Tracks teams and player placement

Treasurer – Dan I

  • Holds membership fees
  • Reports balances mid-season
  • Manages reimbursements (ink, paper, etc.)

Playoffs Coordinator – Joe F

  • Designs playoff structure
  • Presents plan at mid-season meeting

Submissions Coordinator – Joe F

  • Manages black box submissions
  • Monitors online forms
  • Ensures submissions are logged and acknowledged

Director of Rules and Referees – Darold Z

  • Final decision-maker when referee disputes can’t be resolved and are escalated to the BOD
  • Reviews rule interpretation issues brought to the board
  • Ensures consistent rulings across the league
  • The BOD has 3–7 members
  • If fewer than 3 members are available, the league may continue with a minimum of 1, but the BOD must actively recruit until at least 3 members are in place
  • No major rules or league changes can be made until the BOD has at least 3 members
  • Any player may nominate themselves or another player
  • Board members are confirmed each season by a league majority vote, or by a majority vote of the current BOD
  • All decisions must follow the voting process outlined below
  • No single board member can change rules or processes on their own
  • The board must act in the best interest of the league
  • Respect, fairness, and transparency are expected at all times

Handling Issues On the Spot

  • Immediate issues may be handled on the spot if necessary
  • Any warning or write-up given must be documented by the BOD member involved and reviewed at the next BOD meeting

Player Removal

  • If a BOD member (or members) removes a player on the spot, they must call an emergency meeting with all current BOD members as soon as possible
  • Having 3 BOD members present at the time of removal does not count as a meeting — a full emergency meeting is still required
  • This prevents abuse of power

Accountability of the BOD

  • A BOD member who fails to follow BOD rules may be reported by players and issued a write-up
  • After 3 write-ups, that BOD member may be removed by a league vote

  • If a board member is acting against the league’s best interest, the remaining board members may vote to remove them
  • Removal requires a unanimous vote of the remaining board
  • The member under review does not vote
  • Regular BOD meetings happen at the start of the season, mid-season, and end of season
  • Any board member may call an emergency meeting
  • The BOD may vote to change how often regular meetings occur
  • Meeting summaries are shared with players

Board Votes
Most board decisions are decided by simple majority.

League-Specific Votes
Monday and Tuesday leagues are treated separately. A rule can pass for one night and fail for the other. Players who play both nights get one vote per league (two votes total).

Whole-League Votes
Major changes affecting everyone equally — like fees or structural changes — are voted on by the whole league as one group. Players who play both nights get one vote total, not one per night.

League-Wide Vote Threshold
Major rule or process changes go to a league-wide vote first. 70% or higher approval automatically passes or fails the vote. If the result is below 70%, the BOD reviews the issue and votes. If the board can’t agree, the Final Say role breaks the tie.

  • One board member is chosen each season for this role
  • Used only to break deadlocks
  • Cannot override league votes
  • Cannot discipline players on their own

Players are expected to behave respectfully and in the spirit of the league. Serious issues may be addressed immediately by a board member if necessary, and all incidents are reviewed by the BOD.

Submitting a Concern
All concerns about a player must be submitted in writing — either through the black box or the online form — to be formally reviewed. Verbal concerns raised during league nights may be acknowledged but won’t be acted on until submitted properly. This keeps things fair, consistent, and lets BOD members still play.

Process

  1. 1st Complaint – Documented and monitored by the BOD
  2. 2nd Complaint – Verbal warning from one BOD member
  3. 3rd Complaint – A written warning is issued and handed to the player in person by two BOD members (may include a warning, suspension, or ban depending on severity)

This process isn’t set in stone — steps may be skipped if a complaint is serious enough to require immediate action. It applies to all players and BOD members equally.

Appeals
A player who receives a warning or written notice can request a meeting with the BOD to appeal it. This gives players a chance to share their side or provide evidence if they feel they were unfairly accused.

After Removal

  • League fees are not reimbursed if a player is removed
  • A removed player may request a meeting with the BOD to discuss returning
  • They must show how they intend to change their behavior before being allowed back

Concerns about the Board can be submitted using the online form or written and placed in the black box. The BOD is responsible for showing that concerns are being received, reviewed, and documented.

If a player believes the board isn’t handling submissions properly, they may request that all concern submissions be shown to the league. If the BOD cannot or does not provide this, and 25% of the league agrees there is a problem, a league vote is triggered to dismantle the current board. If the vote passes, a new board must be formed immediately — the league cannot vote to remove the board without also electing a replacement.

Players are encouraged to submit suggestions for new rules, removing rules, or changing league processes — through the black box or online form. The BOD reviews all suggestions first to avoid unnecessary league-wide votes.

  • If approved, the suggestion moves to a league-wide vote. The BOD decides whether it applies to one league night or the whole league.
  • If not approved, the suggestion is posted publicly under BOD Suggestions with a short explanation.

Player Override
Players can still show public support for a denied suggestion. If 25% of the league supports it, the suggestion automatically moves to a league-wide vote, which then follows the standard 70% approval rule. This ensures suggestions can’t be hidden or permanently blocked.

The Board of Directors exists to support the league, not control it. This framework is designed to create stability, fairness, transparency, and shared responsibility — while keeping the league fun and welcoming for everyone.